What Does Word Use to Mark Potential Grammatical Errors?

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Use the spell-check tool to check for right punctuation in Microsoft Word. Find information technology by pressing F7 (on Windows), clicking the small volume icon along the bottom edge of the screen, or clicking on "Spelling & Grammer" under the Review tab. You may also run through the document manually by correct-clicking on words that have been automatically underlined with red or green squiggles.

1. one

   Await over your certificate for reddish and green underlines. If there is a red squiggly line beneath a word, then that word is misspelled. If there is a green squiggly line beneath a phrase or sentence, it ways that the phrase is grammatically or syntactically wrong. You don't need to run the Spelling & Grammar tool – these markers should appear of their own accordance equally y'all brand mistakes. Most versions of Give-and-take will auto-correct slightly-misspelled words, but you may demand to fix the punctuation yourself.

   • There should exist a pocket-sized pic of a volume along the bottom of the page, almost the bottom-left corner. If there is a check on it, then there are no errors in the document. If there is a red X, then click on the book. The plan will pull up various errors and suggested corrections.

2. ii

   Correct-click to see suggestions. When you lot correct-click on the red-underlined word or green-underlined phrase, a menu will appear to offering actions and suggestions. You should see a list of suggested "correct alternatives" to your word or phrase. You lot volition also take the option to Ignore or Ignore All.

   • If you wrote "whats", for case, Word will give you the selection to correct the word to "what'due south" – along with "what," "whets," "whites," and "wheats."

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3. 3

   Choose the right fix. Click on the proffer that seems correct, and the program volition automatically replace the misspelled discussion with its correct counterpart. Again – if you lot aren't certain, run a web search to find the correct spelling for the disputed word.

4. four

   Try to acquire the correct punctuation. Notice which words you consistently misspell. Endeavor to acquire from your mistakes then that you make fewer of them. Set the intention of practicing your spelling, and try to catch yourself when yous sideslip up. If you lot're having especial trouble, consider using flashcards or a flashcard app to railroad train yourself in proper punctuation use.^[i]

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1. 1

   Navigate to the Grammar Settings dialog box. In Word, click the "File" tab, then "Options." From there, click "Proofing." Select "Settings" from the list beneath "When correcting spelling and grammar in Discussion."^[2] Once here, you can tell Spell-Bank check to look out for several common punctuation errors: omitting a comma before the last particular in a listing, writing punctuation outside of quotation marks, and leaving as well many or too few spaces between sentences.

2. 2

   Check for a comma earlier the last list detail. This is frequently chosen the Oxford Comma, and you may or may not want it in your lists. In the Grammar Settings menu, nether "Comma required before last list item," select one of the following settings:

   • Don't Check: Cull "Don't Check" if y'all don't want the grammar-checker to flag whatever sentences based on commas.
   • Never: The grammar-checker will flag sentences that have a comma before the terminal detail in a list. E.thousand. While walking through the jungle, I saw a king of beasts, a tiger, and a toucan.
   • Ever: Word volition notify you about sentences that are missing the last comma. E.g.: While walking through the jungle, I saw a panthera leo, a tiger and a toucan.

3. iii

   Look out for punctuation outside of quotes. Nether "Punctuation required with quotes," choose one of the following:

   • Don't Check: Word volition not flag any phrases based on quote-and-punctuation interaction.
   • Inside: Word will flag phrases inside quotation marks when a respective comma is outside those quotation marks. This sentence would be flagged: George called the actress a "diva", but he secretly admired her panache.
   • Exterior: Word will flag phrases inside quotation marks where the corresponding comma is also inside the quotation marks. This sentence would be considered wrong: George called the actress a "diva," but he secretly admired her panache.

4. four

   Check for spaces between sentences. Word tin can flag sentences that have likewise many or two few spaces subsequently them. Choose one of these options:

   • Don't Check: Choose "don't check" if you don't desire the grammer checker to flag any phrases for their spacing.
   • 1 (infinite): Word will flag any sentences with more i space betwixt them and the post-obit sentence.
   • 2 (spaces): The grammar-checker will flag sentences that accept either a single space or more than two spaces later on the period.^[3]

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1. 1

   Open the Word document that you lot desire to cheque. Brand sure that you're checking the most contempo version of the certificate. If you lot desire to check punctuation for the whole thing, keep to the "Spelling & Grammar" tab to open an easy spell-cheque tool. If you want to check punctuation for a specific department of the text, simply highlight that text before you use the spell-check tool.

2. 2

   Navigate to "Spelling & Grammar". Start, click on the Review tab at the meridian of the Word window (between Mailings and View). Y'all'll exist presented with a list of various editing options. Click "Spelling & Grammar" – the button should appear in the height-left corner of the screen, just beneath "File". Click on it and it will run, checking the spelling and grammar of the whole document. If there are any punctuation mistakes, this tool will generate a popular-upwardly box with options for corrections.

   • If yous're using a Windows figurer, you may also simply press the F7 key shortcut while in Word to start a spell-check.
   • All words that are not spelled correctly will testify upwardly in red. The proper nouns that the program doesn't recognize volition render in blue, and the grammatical mistakes will appear green.

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   Review the correction suggestions for each word. For each grammatical error, the popular-upwardly box will give you several suggestions for the You'll also accept the choice to "Ignore", "Ignore All", or "Add to Dictionary". Sympathize what each of these options means:

   • Ignore will signal to the programme that there is nothing wrong with this detail instance of this discussion, only it won't terminate the spell-cheque algorithm from picking upwardly that word the next time that it appears.
   • Ignore All volition signal to the program that all instances of this specific spelling are right, as long as they appear within this document. Any red and dark-green squiggly underlines will disappear, which may make information technology easier to read and review your certificate.
   • Add together to Lexicon will permanently enter this spelling into Word'due south library of "known" words. You should be able to write the word (with this exact spelling) in any time to come document without it being flagged again.

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   Choose the right prepare for each punctuation mistake. You lot'll be prompted with several options for each flagged word, and so be sure to pick the right one. Click the suggested give-and-take, then click Alter. If you lot misspelled the discussion in multiple places, click Change All to set them all at once.

   • If yous aren't sure which proffer is correct, run a spider web search for the word and endeavour to discern how people normally spell it. Sophisticated search engines will even pull your search results from the correctly-spelled version of the word.

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   Click the "OK" to end the cheque, when prompted. When in that location are no other punctuation mistakes to run through, y'all'll be prompted to confirm that the spelling and grammar check is complete. One time you lot click this button, you lot're free to relieve the document or go along working. You can always run another spell-check if another punctuation issue comes up!

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Add New Question

• Question

  Do commas need to be added to this sentence? "Stars sparkle brighter on crisp winter nights."

  

  No. It helps to say the sentence out loud, without pausing. In general, if the sentence sounds rushed, enter a comma in the appropriate area.

• Question

  Why doesn't spell check catch 2 periods at the end of a sentence?

  

  Because it is not a spelling mistake. Notwithstanding, you tin can detect them yourself. In the "notice what" field in the top toolbar, put in 2 periods. In the "replace with" field, put in ane period. Click "Supplant all" and that fault should exist stock-still everywhere in your document.

• Question

  Should there be a comma before and subsequently a complex sentence?

  

  Information technology depends on what clauses you have in the sentence. A clause is a grouping of words that have both a subject and a predicate. If your sentence contains a dependent clause, then a comma is not used unless the dependent clause comes before the independent clause.

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